Project Support Assistant
Posted
Job Description
Key Responsibilities
Administrative & Business Support
Provide day-to-day administrative support to the Business Unit management and project teams.
Organise and coordinate meetings, workshops, and internal reviews.
Prepare agendas, invitations, meeting logistics, and conference room bookings.
Draft, issue, and follow up on Minutes of Meetings (MoMs) and action trackers.
Manage calendars, appointments, and scheduling activities for management when required.
Support preparation and formatting of presentations, reports, and internal documents.
Maintain organised filing systems and document repositories.
Procurement & Purchasing Support
Support the procurement and purchasing process for Business Unit needs.
Raise purchase requests and follow up procurement workflows in internal systems.
Coordinate with suppliers, procurement teams, and finance departments.
Track purchase orders, invoices, and delivery status.
Ensure administrative compliance with internal purchasing procedures.
Travel & Logistics Coordination
Organise business travel arrangements including transport, accommodation, visas (if applicable), and logistics.
Prepare travel itineraries and support expense claim administration.
Coordinate visitor arrangements and meeting logistics for internal and external stakeholders.
Project Coordination Support
Support project managers with administrative project coordination tasks.
Maintain action logs, trackers, and follow-up lists.
Assist with planning meetings and coordination between different stakeholders.
Support monitoring of deadlines and deliverables.
Contribute to improving internal administrative and project support processes.
Key Responsibilities
Administrative & Business Support
Provide day-to-day administrative support to the Business Unit management and project teams.
Organise and coordinate meetings, workshops, and internal reviews.
Prepare agendas, invitations, meeting logistics, and conference room bookings.
Draft, issue, and follow up on Minutes of Meetings (MoMs) and action trackers.
Manage calendars, appointments, and scheduling activities for management when required.
Support preparation and formatting of presentations, reports, and internal documents.
Maintain organised filing systems and document repositories.
Procurement & Purchasing Support
Support the procurement and purchasing process for Business Unit needs.
Raise purchase requests and follow up procurement workflows in internal systems.
Coordinate with suppliers, procurement teams, and finance departments.
Track purchase orders, invoices, and delivery status.
Ensure administrative compliance with internal purchasing procedures.
Travel & Logistics Coordination
Organise business travel arrangements including transport, accommodation, visas (if applicable), and logistics.
Prepare travel itineraries and support expense claim administration.
Coordinate visitor arrangements and meeting logistics for internal and external stakeholders.
Project Coordination Support
Support project managers with administrative project coordination tasks.
Maintain action logs, trackers, and follow-up lists.
Assist with planning meetings and coordination between different stakeholders.
Support monitoring of deadlines and deliverables.
Contribute to improving internal administrative and project support processes.
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