Description

 

This is an entry level (permanent) part-time (20 hours) opportunity to join us for this support function role, providing high quality, effective and efficient facilities administration. You will be the first point of contact for staff based at our Orkney office located in Stromness. Successful applicants will be required to ensure a great first impression, welcome staff and visitors, and be a role model for health, safety and environment matters. 

 

A friendly and approachable person with a ‘can do’ attitude is required. The ability to manage your own workload and use own initiative to find solutions to practical matters will be key attributes required in this role.

 

You will work as part of the wider facilities team contributing to improvement suggestions to provide an ever-evolving service to our staff globally.

As this role includes reception duties, it will be an office-based position working during core business hours.

 Key Accountabilities

You will be accountable for driving forward a positive health and safety culture in our offices, participating in our safety committee. You will assist staff in our Orkney office to ensure they have a positive experience when attending the office.

 Key Responsibilities

Greeting visitors to the office and carrying out HSE inductions

Booking staff travel

Assisting with actions in the reception inbox

Reviewing DSE assessments

Instructing office and building maintenance

Liaise with cleaners

Restocking office supplies

Providing client catering

Gathering staff feedback on improvements

Receive calls, mail, and deliveries and distribute throughout the office as appropriate

Requirements

 Travel booking in a busy environment

Customer service role

Experience in office and building services an advantage

Good communication skills with the ability to communicate clearly and accurately

Strong organisational and prioritising skills

Social skills, you will be the person everyone wants to speak to

Problem solver ready to think on your feet when the unexpected happens

Good at multitasking and staying on top of a busy workload

Reliable 

Benefits

Benefits

What you will get

Market Competitive Salary

Flexible & Hybrid Working

Private Medical Insurance

Cash Plan benefits

Pension

Life Insurance

Income Protection Plan

Employee Assistance Programme 

Our Commitment to Diversity & Inclusion

Xodus is committed to promoting a diverse and inclusive culture whereby everyone has a strong sense of belonging and can be themselves at work. We believe diversity drives innovation and we continually work to grow our network of people to give us the chance to be the best company that we can.

We promote the freedom to work flexibly by empowering people with the autonomy to choose where and when to work and providing them with the technology to be connected to colleagues.

 

Our Commitment to Wellbeing

Xodus is committed to providing a healthy working environment and strives to continuously improve the quality of working life of our employees, their families and others who work closing with us. We do this through the integration of wellbeing throughout all business activities, to create a working environment and culture that is compatible to the wellbeing of all our colleagues.

 

Further Information

Please contact for further information on this opportunity.

Or to apply for this role directly please complete the application form by attaching your CV and cover letter outlining your experience and what you would bring to the role.

 

We look forward to receiving your application!