Operations Coordinator
Posted a week ago by First Military Recruitment Ltd
JR173: Operations Coordinator
Location: Aberdeen, Kirkhill
Salary: £37,000 - £40,000 per annum
Overview:
First Military Recruitment are currently seeking a Operations Coordinator on behalf of one of our clients.
Our client encourages applications from ex-military personnel however all candidates will be given due consideration.
Duties and Responsibilities:
- Provide coordination and administrative support to the operations team and processes.
- Manage Prime4 system, planning arrangements to maintain compliance (eg. Calibration) while minimizing disruption to operations.
- Record and maintain record of quarantined equipment and time in quarantine.
- Coordinate the investigation of all NCRs raised.
- Responsible for pulling together all site metrics at month end – including but not limited to TCIR/Safety
- Observations/Safety Activities/PPM/CoNC/5S/OTR/OTP/SLOB/PPV/PCIS.
- Attend and keep MOM for Operations Meetings.
- Act as communication link between Site Operations Team and Workshop teams by maintaining and updating workshop planner.
- Monitor and report on missing items on return from project, coordinating and ensuring efficient close out.
- De-facto document controller for Aberdeen Kirkhill site and responsible for coordinating all project/operations related documentation.
- Working with the site HSSEQ Manager ensuring all BMS documentation is maintained and revised in a timely fashion.
- Coordinate regional X-matrix compliance and report.
- Responsible for maintaining and updating site information boards (Facility & CI) on a daily/weekly basis as required.
- Responsible for all international exporting and importing of products and assets.
- Responsible for cycle count set up and assisting with inventory internal and external audits.
- Recording of time management for workshop personnel
- Maintains project P&Ls throughout the project lifecycle and issues reports on a weekly basis.
- Prepare invoices for submission to invoicing function.
- Responsible for ensuring Oracle system is updated within a 24-hour cycle by the operations team.
- Maintains accurate records and electronic and manual filing systems for all purchase orders, attachments, quotations, requisitions, etc. in accordance with standard documentation and ISO documentation control procedures.
Skills and Qualifications:
- At least 2 years’ experience of operations administration, preferably with service-related companies.
- Experience and working knowledge of processes involved in planning and operations management systems.
- Excellent written and verbal communication skills.
- Experience using Oracle or other ERP system daily.
- Must have a previous international logistics background.
- Proficiency with MS Office applications.
- Resilient, determined, and able to work under pressure.
- Able to multitask and work independently in a fast-paced environment.
- High degree of ethics and personal conduct.
Location: Aberdeen, Kirkhill
Salary: £37,000 - £40,000 per annum
- Type:
- Permanent
- Contract Length:
- N/A
- Contact Name:
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- Telephone:
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- Job Reference:
- JR173
- Job ID:
- 221539192
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