Receptionist / Administrator

Hours:
40 hours per week
8.00am – 5.00pm
Full Time
Permanent

Salary:
Range £23,800.00 - £24,500.00

Responsibilities:

* Opening Reception Area and initialising the telephone system on a daily basis Diary Management including sending both email and text reminders of meetings, appointments etc Greeting and welcoming guests as they arrive at the office.

* Direct visitors to the appropriate person and office, offering refreshments if necessary Answer, screen and forward incoming phone calls .

* Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures etc.)

* Provide accurate information in-person and via phone/email

* At the end of the day, maintain office security by following safety procedures and controlling access via the reception desk

* Order front office supplies and PPE, keeping inventory of stock

* Update calendars/intranet diary and schedule meetings

* Set up meeting rooms including hospitality, lunches etc.

* Organise and manage Access Projects including quotations, opening job files and invoicing Record purchases made on company credit card and enter transactions on sage Perform other clerical/receptionist duties such as filing & photocopying

* Other ad-hoc duties as may be required to assist other staff and/or departments