Our client is looking for an Accounts Payable / Accounts Receivable Analyst for a contract position, located in Aberdeen (Hybrid working).

ROLE

The AP/AR Analyst is a business and supplier facing role who will assist in the transition of manual accounts payable invoice processing to an automated invoice processing – E invoicing.  A naturally collaborative person who can be agile and work with a team to deliver a common goal.  This role helps company to report accurately to the business and government bodies, to be compliant.

RESPOSIBILITIES

AP operational / day to day duties:

• Process Adhoc/HR exception invoices
• Prepare and process Internet banking payments
• Continual maintenance of transactional processes by updating the SOPS (Standard Operating Procedures) to reflect any changes
• Prepare Payment Practice Report by downloading all the payments and removing the information which is not required to show payments on time
• Monthly reconciliation of Payment cards, Creditors, & GRIR clearing accounts
• Prepare payment card quarterly report for HR submission to HMRC
• Carry out spreadsheet maintenance biannual checks
• ARIS Controls by downloading monthly reports to support that we are following transactional process
• Carry out SAP UAT (User Acceptance Testing) for upgrades and patching
• Resolve queries raised by the business in a timely and professional manner

Duties to assist with E invoicing project as we transition from manual invoice processing to automation:

• Create SOPS for E invoicing processing
• Carry out E invoice system testing
• Champion the change to the business
• Trouble-shoot system issues and identify system improvements to meet user and business requirements.

REQUIREMENTS

Technical Skills:

• Experienced SAP user
• Strong Microsoft Excel skills
• VAT knowledge
• Request to Pay Supply Chain knowledge
• Aged credit report analysis skills
• Strong attention to detail and data entry skills
• Well organised with the ability to effectively prioritise work in order to meet deadlines
• Excellent interpersonal and relationship management skills; comfortable interacting with internal stakeholders and external suppliers on a daily basis
• Basic understanding of GDPR
• Ability to champion change

Education:

• An understanding of basic bookkeeping and accounting skills is required.

Work Experience:

• Experienced accounts payable specialist; minimum two years’ experience invoice processing in a busy accounts payable department
• Previous experience with reconciling accounts
• Previous experience with report preparation experience
• Previous experience with e invoicing is desirable
• Previous experience acting as a change agent/championing change is desirable