Executive Pa

Posted 29/06/2024 by North

Location:
PA4, Scotstoun, Glasgow City

Who we are

North builds stronger networks and creates smarter places. Our intelligent technology solutions and robust network infrastructures transform the way people, places, and organisations work. And we focus our expertise on working in four specialist sectors: public service, enterprise, financial services, and defence & justice.

Our people are industrious and inventive. We collaborate closely with our clients to understand their unique needs and challenges and take pride in delivering impactful solutions that make their environments better connected, simpler to manage, safer to be in, and more efficient to run.

The work we do at North is pioneering and fun. We build meaningfully, we think bigger and we always advance. Our diverse range of customers and services make every day different. We always look at things from the customer’s point of view. Our values are know your craft, know your colleagues, know your customers and know how to connect. At North, we know and value the power of connecting people, skills and technologies in new and exciting ways.

Description of Role

As Executive PA you will be responsible for:

  • Organising travel and accommodation bookings for four executives based out of the Glasgow office
  • Scheduling appointments and organising diary entries 
  • Setting reminders for meetings, appointments and other important tasks
  • Preparing expense reports and maintaining a filing system
  • Assisting with organising events
  • Greeting and managing all incoming visitors, clients and contractors to the office in a polite and professional manner
  • Managing and executing facilities and reception related support
  • Organize and store stock items appropriately.
  • Receive and sign for incoming deliveries and supplies.
  • Facilitating Meeting Room bookings, including coordinating with catering services, and IT support
  • Processing incoming and outgoing mail and deliveries
  • Managing access control system, ID cards, office keys and registers
  • Managing enquiries mailbox, responding to email queries and forwarding to colleagues as required
  • Answering and connecting calls quickly and efficiently
  • Monitoring and ordering stationery, office consumables, canteen requirements and general cleaning products
  • Performing a range of general office duties such as typing, data entry, filing, photocopying, and printing
  • Maintaining the tidiness of the Office, NOC and bench testing facility
  • Undertaking training to act as Fire Warden and First Aider
  • Adhering to compliance requirements for Health and Safety, Environmental, Quality, Information Security and Data Protection relevant to your job, function and location

Requirements

For development purposes the following knowledge, skills and experience are required.

  • Strong organisational skills
  • Exceptional attention to detail
  • Previous administration experience
  • High level of professionalism
  • Adaptable conscientious and enthusiastic
  • Professional and friendly attitude to clients, visitors and colleagues
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Proficient in the use of Microsoft Office Word and Excel along with excellent keyboard skills
  • Accurate and timely data input skills

North rewards employees with a competitive market salary and an excellent benefits package and offers fantastic opportunities for progression throughout the company. Further details of package on offer will be discussed at application stage. North is an equals opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees.

Type:
Permanent
Contract Length:
N/A
Job Reference:
PA
Job ID:
221918092

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