Care Home Administrator

Posted 6 days ago by Handsale Ltd

Saltcoats, Ayrshire, KA21 5DB

We are actively hiring for professional and experienced Care Home Admin to join our team. This is a PT role for 7.5hrs/week. Working each Fri from 8am- 4 pm.

Maintain accurate and complete financial records of the Care Centre in line with Company policies and procedures, using computer and manual systems.

Prepare and issue regular Management Reports within the prescribed timescales.

Process receipts of monies against Clients’ accounts. Maintain records.

Prepare and submit relevant Client financial information to the Sales Ledger Department to ensure that invoices to Clients, Local Authorities or person so responsible are produced accurately and promptly.

Follow up settlement of same using manual records and specialised computer software.

Liaise with and assist Credit Control Department to resolve any outstanding issues.

Ensure continuity of the Payroll.

Arrange the accurate calculation of gross wages on a weekly basis using computer and manual systems. Maintain Staff attendance records.

Maintain complete files for Clients and Staff Members in line with the Company’s policies and procedures.

Provide administrative / secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc, within given timescales.

Answer the telephone, respond to enquiries from Clients and Visitors at Reception, and re-direct enquiries in a friendly and efficient manner.

Maintain stationery supplies.

Order and maintain records of Staff Members’ uniforms.

Arrange and calculate monthly stock takes and costs.

Participate in Staff and Client meetings, as and when required.

Attend mandatory training days/courses, on or off site, as and when required.

Report immediately to the Home Manager, or Person in Charge, any illness of an infectious nature or accident incurred by a Client, colleague, self or another.

Understand and ensure the implementation of the Care Centre’s Health and Safety policy, and Emergency and Fire procedures.

Report to the Home Manager, or the Handyperson, any faulty appliances, damaged furniture, equipment or any potential hazard.

Promote safe working practice in the Care Centre.

Ensure that all information of confidential nature gained in the course of duty is not divulged to third parties.

Adhere to all Company policies and procedures within the defined timescales.

Qualifications and Skills

Good numerical and word processing skills
Knowledge / experience of MS Word and MS Excel
Friendly, confident, well-presented and customer-focused
Professional telephone manner
An appreciation of need for confidentiality
Satisfactory Police Check and check against the POVA List (where applicable)

Knowledge / experience of MS Outlook
Previous experience of accounting computer packages
Previous experience of book-keeping / administration


Competitive rates of pay £ 12.50/hr
28 days holiday entitlement(FTE)
An excellent range of services available via our business partner Simply Health to encourage healthy and motivated workforce after completion of 1 year service.
Additional courses and extra training to advance your careers and improve your skills
Excellent training and support
Established, Reputable, Forward Thinking Employer

About The Company

About Handsale Ltd:
Handsale Ltd is a privately-owned healthcare company that currently owns and operates five Care Homes across England, Wales and Scotland. Founded in 1988 as a family business, Handsale has proudly maintained its family-owned and operated structure to this day. Handsale has over 35+ years of experience in healthcare and is a well-respected group in the industry. The Company operates 372 beds and employs over 457 people. Each Handsale care home is exactly that – a home. They are all situated in carefully chosen areas where their residents can continue to lead fulfilling lives while feeling confident and secure. The homes are run with an ethos based on quality, trust and support. Handsale prides itself on being an integral part of each of the communities it serves.

Caledonia Care Home - Handsale Ltd
The home caters 90 residents and offers Nursing and Residential care. We care for people those with Dementia, Old Age & Physically Disabled. Facility & Services we offer are Palliative Care, Respite Care, Convalescent Care, Alzheimer’s Care, Cancer Care, Stroke, Colitis & Crohn's Disease and Separate EMI Unit.
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