Hybrid: Tranent. Must be in our Club Facility up to 70% of hours

Salary: £33,250 per annum pro-rata

Hours: 20 hours per week (part-time), worked over 4 days, some evening weekend work on an occasional basis.

Role

Saltire Team Gymnastics is East Lothian's largest gymnastics club with over 400 members. The club are proud to be able to offer gymnastics coaching for participants at grass roots level right up to international performance level. We aim to create a training environment that teaches all of our gymnasts the value of effort and learning, improving personal performance, positively dealing with challenges and adopting a sport for life mentality.

The Club Finance and Business Manager role will involve managing the day to day ‘business’ running of the club. You will wear many hats; managing finances, dealing with HR, maintaining the premises and supplies within, liaise with external suppliers and support the staff who are focused on sporting activities of the club. To ensure the Club Finance and Business Manager has the necessary support to be successful, each member of staff has assigned time for club administration activities.

Principal Duties and Responsibilities

The post holder’s main duties and responsibilities will be to lead on several monthly, quarterly and yearly tasks, including:

Finance

The post holder will be the lead staff member carrying out financial procedures for the club and providing financial services to the Board. They will worker closely with the Saltire Fees Officer.

Perform bank reconciliations

Record all income and expenditure in Quickbooks

Prepare and update club budgets/cashflow forecasts

Prepare financial statements for Board including quarterly breakdown of income and expenditure

Attend monthly committee meetings where they will present a short financial report of key issues

Prepare annual financial reports for any Trusts and Foundations funders

Maintain all club financial records including payments to suppliers, invoicing, rent and utilities

Issue invoices for grants and ensure all grants are received

Process invoices and staff expenses

Prepare invoices for external facility hire and ensure all payments are received

Authorize all expenditure and carry responsibility for the use of the club debit card and ensure procedures are followed

Prepare year end accounts for external examination and work closely with the auditors as part of the audit process

Maintenance of Fixed Assets register and club inventory

Prepare annual report to OSCR and Companies House and inform Companies House of changes to the membership of the Board of Trustees

Prepare and process Gift Aid return quarterly

Liaise with HMRC as and when required, including in relation to Gift Aid

Contribute to effective financial management by developing robust financial systems and procedures

Draw attention to any perceived irregularities in financial and administrative procedure

Maintain an overview of the club’s budgets and provide information as required to Board

Manage monthly payroll through Quickbooks and each month ensure salary, pensions and SSP contributions have been correctly processed

Ensure statutory payroll deductions are paid to HRMC on a monthly basis

Manage payment of pension contributions

Reconcile salary, PAYE and pension contributions monthly

HR Duties

Line Management of club staff

Be point of contact for staff HR queries

Calculate holiday entitlement

Hold HR paperwork in relation to employees and contractors across the club

Funding

Manage funding partnerships and external grants in collaboration with the Board and the Club Managers

Develop and implement a sponsorship program that benefits both the club and sponsors

Strategic

Identify, prioritise, and agree on key objectives for the club in partnership with the Board

Review and maintain a 5-year business plan in partnership with the Board

Programming

Support the Club Development Manager to maximise club growth and financial performance in line with the business plan

Health and Safety / Facility

Write and maintain club policies and procedures in agreement with the Board and Safeguarding Officer ensuring regular reviews and updates as required

Oversee facility management, including general and equipment maintenance, insurance requirements, and additional contractors such as cleaners

These responsibilities will be reviewed annually and may be subject to change.