Document Control Manager
Our StoryHighview Power are a growing global organisation who are leading the way towards a cleaner, more efficient, and secure energy future.
We are to become a world leader in smarter long duration energy storage, enabling nations, regions, cities, and corporations to achieve net zero.
We know our employees are the key to our success and we are committed to creating a positive, inspiring, and inclusive working environment where you will play a vital part in driving change and helping to achieve the global ambition of becoming net zero.
Job PurposeThe Information & Document Control Manager leads the governance, control and continuous improvement of project and asset information across its lifecycle. The role ensures information is accurate, compliant, traceable, secure and accessible through effective use of document control and common data environment (CDE) processes. The postholder supports project delivery, assurance and operational readiness by managing information standards, stakeholder compliance, training, reporting and structured handover.
RESPONSIBILITIES
Information Governance & Compliance
Develop, implement, and maintain document control and information management plans, procedures, standards, and systems.
Ensure compliance with relevant regulatory, contractual, company and project information standards, data protection requirements and agreed information protocols.
Manage the full information lifecycle: creation, review, approval, distribution, retention, archiving and retrieval through controlled systems and workflows.
Ensure that information meets required quality and specifications and is collected, managed and transferred effectively ensuring its value is understood, maximised and reused
Assurance, Security & Risk
Maintain secure control of information, including metadata, permissions, audit history, revision/status codes and approval records.
Ensure information security, including cyber security, confidentiality and classification requirements, are understood and applied across the project and supply chain.
Conduct regular audits of information management practices and implement corrective and preventative actions to address non-conformities.
Systems & Digital Delivery
Administer and optimise the use of Electronic Document Management Systems (EDMS) and Common Data Environments (CDE).
Ensure data integrity, user access control, and system functionality.
Drive system upgrades, user training, and support.
Evaluate information workflows and interfaces with project, engineering, quality and asset information processes, identifying opportunities to improve efficiency and automation
Project, Stakeholder Coordination & Handover
Collaborate with project managers, engineers, quality teams, clients and stakeholders to meet information management needs.
Coordinate information reviews, approvals, transmittals and internal/external submissions.
Provide clear reporting on information management metrics, compliance, forecasts and project readiness.
Define and manage staged handover, closeout and archive activities to support future asset operation and maintenance.
Leadership, Training & Capability
Lead, mentor, and develop a team of document control professionals.
Set performance objectives, conduct appraisals, and oversee training initiatives.
Provide training and guidance on information management procedures, systems and compliance expectations to internal and external stakeholders.
Promote a culture of high performance, collaboration, and continuous improvement
Planning & Continuous Improvement
Champion best practices and technological advancements in document control and information management.
Identify inefficiencies and lead initiatives to streamline processes and increase automation.
Support resource planning, workload forecasting and budget awareness for information management activities.
Requirements
Leadership & Team Development
Strong people management and mentoring capabilities. Able to build trust and accountability across cross-functional teams.
Attention To Detail, Assurance & Control
High level of accuracy and thoroughness in managing technical, contractual and regulated information, with a strong focus on validation, traceability and auditability.
Communication & Collaboration
Excellent verbal and written communication skills across diverse stakeholders. Skilled at facilitating the flow of information in dynamic project environments.
Benefits
Private Medical and Dental Insurance
Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts.
Attractive salary package
Annual salary review at management's discretion
25 days of paid annual leave
Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
Season ticket loan available
Opportunities for Learning and Development
We are to become a world leader in smarter long duration energy storage, enabling nations, regions, cities, and corporations to achieve net zero.
We know our employees are the key to our success and we are committed to creating a positive, inspiring, and inclusive working environment where you will play a vital part in driving change and helping to achieve the global ambition of becoming net zero.
Job PurposeThe Information & Document Control Manager leads the governance, control and continuous improvement of project and asset information across its lifecycle. The role ensures information is accurate, compliant, traceable, secure and accessible through effective use of document control and common data environment (CDE) processes. The postholder supports project delivery, assurance and operational readiness by managing information standards, stakeholder compliance, training, reporting and structured handover.
RESPONSIBILITIES
Information Governance & Compliance
Develop, implement, and maintain document control and information management plans, procedures, standards, and systems.
Ensure compliance with relevant regulatory, contractual, company and project information standards, data protection requirements and agreed information protocols.
Manage the full information lifecycle: creation, review, approval, distribution, retention, archiving and retrieval through controlled systems and workflows.
Ensure that information meets required quality and specifications and is collected, managed and transferred effectively ensuring its value is understood, maximised and reused
Assurance, Security & Risk
Maintain secure control of information, including metadata, permissions, audit history, revision/status codes and approval records.
Ensure information security, including cyber security, confidentiality and classification requirements, are understood and applied across the project and supply chain.
Conduct regular audits of information management practices and implement corrective and preventative actions to address non-conformities.
Systems & Digital Delivery
Administer and optimise the use of Electronic Document Management Systems (EDMS) and Common Data Environments (CDE).
Ensure data integrity, user access control, and system functionality.
Drive system upgrades, user training, and support.
Evaluate information workflows and interfaces with project, engineering, quality and asset information processes, identifying opportunities to improve efficiency and automation
Project, Stakeholder Coordination & Handover
Collaborate with project managers, engineers, quality teams, clients and stakeholders to meet information management needs.
Coordinate information reviews, approvals, transmittals and internal/external submissions.
Provide clear reporting on information management metrics, compliance, forecasts and project readiness.
Define and manage staged handover, closeout and archive activities to support future asset operation and maintenance.
Leadership, Training & Capability
Lead, mentor, and develop a team of document control professionals.
Set performance objectives, conduct appraisals, and oversee training initiatives.
Provide training and guidance on information management procedures, systems and compliance expectations to internal and external stakeholders.
Promote a culture of high performance, collaboration, and continuous improvement
Planning & Continuous Improvement
Champion best practices and technological advancements in document control and information management.
Identify inefficiencies and lead initiatives to streamline processes and increase automation.
Support resource planning, workload forecasting and budget awareness for information management activities.
Requirements
Leadership & Team Development
Strong people management and mentoring capabilities. Able to build trust and accountability across cross-functional teams.
Attention To Detail, Assurance & Control
High level of accuracy and thoroughness in managing technical, contractual and regulated information, with a strong focus on validation, traceability and auditability.
Communication & Collaboration
Excellent verbal and written communication skills across diverse stakeholders. Skilled at facilitating the flow of information in dynamic project environments.
Benefits
Private Medical and Dental Insurance
Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts.
Attractive salary package
Annual salary review at management's discretion
25 days of paid annual leave
Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
Season ticket loan available
Opportunities for Learning and Development
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