The Role

We are in a dynamic environment delivering a complex warship -

Will undertake a range of specialist administrative duties that are specific to a department and is expected to work professionally and efficiently liaise with internal and external stakeholders.

Will be an experienced administrator with a comprehensive understanding of the systems, processes and procedures of the Department.

Ability to undertake secretarial duties to support management/supervisory teams and assist in the smooth running of the Department.

Working directly with senior professional project manmagement and detail design management and supervision lines will be tasked by those individuals.

Role Responsibilities:

Not limited to...

• Undertaking a range of specialised clerical and administrative duties within a department to ensure the smooth running of the department and required consumables.
• Processing complex and varied documents and information received from a range of sources in line with department standard and within the relevant company systems.
• Obtaining, formatting and analysing data from a number of sources to produce reports, schedules, summaries and letters for internal circulation.
• Identifies and undertakes investigation into discrepancies with products or services through checking and analysing data and checking back through information flows, within and across departments.
• Liaising with internal stakeholders (including international) and taking personal responsibility where required for certain specified accounts /contacts. Exchanging information in order to clarify a situation, resolve queries and problems.

What BAE Systems are looking for, from you:

• Developed administrative skills:
• Ability to extract, analyse and manipulate data and format to meet customer requirements
• Utilise relevant management systems, ensuring the data is safely recorded and stored
• Comprehensive knowledge of all Microsoft Office software.

• Business knowledge would be beneficial
• Classification of documents and how to share or store appropriately (would go through export control).
• Have experience of building and maintaining effective relationships with teams, and internal and external stakeholders.
• A good understanding of how the Project team collectively works together in order to meet objectives (desirable)
• Significant experience in providing an administrative service.

Security Requirements: BPSS

This role requires you to obtain a basic disclosure along with employment reference checks before starting.

The Umbrella rate quoted above is the Gross Umbrella rate (i.e. the rate we pay to the Umbrella Company inclusive of ALL employment costs). Please note, the rate paid by the Umbrella will be less, as will a Limited Deemed rate or Agency PAYE rate. Please get in touch to discuss the rates via these different payment vehicles.