HR Assistant / PA
Glasgow
(12-month fixed term)

Are you a highly experienced and motivated HR Assistant willing to take on a 12-month role within a two-part role a role that will also require PA work?

HR responsibilities in the role will include:

• Supporting the team with graduate recruitment and summer placement processes.
• Tracking and redacting application application forms/contacting candidates
• Supporting the annual intake of graduates to the business, tracking application forms and scheduling interview. Also attending business fairs, as appropriate.
• Payroll: supporting the HR department with payroll administration
• Monthly pension administration
• Updating the HR system
• Recruitment: filing and tracking applications and organising interviews with candidates, drafting and sending offer letters and contracts of employment, running inductions for new starters, updating and managing the HR system with new starters and leavers and processing invoices
• Training: liaising with training providers, assisting with developing the planning cycle, scheduling courses, paying invoices; coordinating training materials, and circulating training emails

Other Administrative Support duties:

• General administrative duties including photocopying, scanning of documents, filing, taking messages and sorting and distributing post
• Client correspondence: Assisting with routine correspondence and enquiries from clients and members of the public in a timely manner on behalf of fee earners
• Diary management: extensive diary management for key partners as well as planning and coordinating key meetings for clients, lunches, dinners, offsites and events led by the firm
• Confidentiality: Maintain client confidentiality and legal professional privilege
• Any other ad-hoc duties

Skills and Experience

• Minute taking is essential
• Previous experience within a PA or secretarial background is essential
• Experience within HR is desirable
• Excellent IT skills including full MS Packages and experience using MS Excel
• Demonstrated knowledge and use of track changes
• Working knowledge and confidence in using office equipment such as photocopiers, scanners, facsimiles, etc
• Be able to build rapport and communicate positively and effectively with all levels of employees and partners
• Be self-motivated and self-driven
• Be good at influencing people and look for constructive and positive solutions
• Have excellent IT, Excel and data analysis skills and confident in utilising information to support business priorities
• Have excellent attention to detail
• Proactive with a positive 'can do' approach

To apply for this role, please submit your cv to

For any further required information, please contact the perm team on (phone number removed)